Project Management

In accordance with UIC mission and the leadership charge for improving graduation and retention rates, our office provides project management support for all initiatives related to the undergraduate success. This includes all projects resulting from the campus-wide “Student Success Plan.”

Project Management Framework

We support project leads, team members, and collaborators in delivering high-quality projects on time. UIC’s Project Management Framework takes advantage of a variety of tools and templates to facilitate the success of the projects.

The two essential elements required for the success of a project are documentation and accountability. Project documentation allows for capturing and communicating important information to the relevant stakeholders, in a systematic format. Providing regular status reports helps project participants and the campus community monitor the progress of each project and offer transparency about the work.

Our role is to facilitate collaboration, troubleshoot issues, and advocate for the success of the projects related to student success at UIC.

For additional information, please reference the templates and guidelines provided below for the project management framework practice at UIC.

Project Management Practices Guide

A guide on the various practices and methods used by project managers and project leads in academia to facilitate successful projects. Download the Practices Guide, prepared by the Office of Academic Affairs at Portland State University.

Project Management Plan

A document prepared for each project in collaboration with the team members and the lead, providing clarity about the project, including the objectives, expected outcomes, expectations, roles and responsibilities. Download the Project Management Plan template.

Work Breakdown Structure

The Work Breakdown Structure (WBS) is a deliverable-orientated hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables. The WBS organizes and defines the total scope of the project. (A Guide to the Project Management Body of Knowledge, 2004, 3rd ed., p 112.)  Download the Work Breakdown Structure template.

Project Workplan

A list of project tasks in the form of a schedule with built-in dependencies and milestones. The work plan can be used as the “road map” for a project. Download the Project Workplan template.

Project Log

A log of risks, issues and decisions for a project, which is used to facilitate project execution and documentation of a project. Download the Project Log template.

Project Status Report

Regular updates on project status is available to UIC community and key project stakeholders. Click here to open the online form for the project status report.

Project Final Report

When projects reach conclusion, a final report is created to document the outcomes, impact, and sustainability plans for the outcomes. Click here to open the Final Project Report Template, and the check list for the “project completion.”

Meeting Documentation

Minutes from the team meetings which includes the list of attendee, time & location, detail notes on issues, risks, decisions, action plans, as well as any supporting document relevant to the work of the team (e.g., data, articles, reports.)

Request for Financial Resources

Project leads may submit a request for funding by providing the required documents and filing out the online form.